The money leaves the job when the order is placed. That commitment sits in a buyout log, so the budget reads healthy until the invoice lands weeks later.
Your team builds a pay app per job, each to that GC's format. One expired certificate or missing lien waiver sends it back, and the next draw is a month away.
A sub invoice has to hit the right job, phase and cost code before it touches the books. When one misses, the job cost report reads fine until month-end.
Change orders proceed while the approval sits in an inbox. Retainage waits on jobs that closed months ago. Margin earned on site takes months to reach the bank.
AI agents level bids, code every invoice, keep pay apps complete and collect what the job earned, inside the core systems you already run.
Each order is placed against the budget it commits, the day it goes out. Acknowledgements are read against the date the crew needs it on site. A later date is flagged days ahead. Reorders that skip a second bid are quoted competitively.
Ron · Procurement
PO-1187 · Rebar · Marsh Creek
Delay flagged before it reaches the site
Every invoice line is read on arrival and matched to a job, phase and cost code in your structure. Clean lines clear on their own. One that fits no code reaches the project manager that day, so the job cost report reads current.
Eva · Accounts Payable
Job costing
1 line routed to project manager
Sub and supplier invoices arrive in any format. Each line is matched to the PO and the work completed. What agrees is coded to the job, ready to pay. A price or quantity off the PO is flagged exactly, however small, and that line waits for your answer.
Eva · Accounts Payable
INV-3391 · $48,200
1 discrepancy flagged before payment
Each application is built against that GC's own list. Certificates are checked against the billing window, the SOV math ties to the contract, and a missing waiver is chased inside the window. A kick-back is read and resubmitted that day.
Daniel · Collections
PA-011 · Harbor View
Checked complete before submission
Each payment is read against the progress invoice and the change orders. A short payment is written up as a deduction before month-end. A disputed one goes to your team with the invoice behind it. Retainage carries its due date from the day it is held. Chasing keeps your tone with each GC.
Daniel · Collections
Progress billing
Deductions routed before month-end
Bid packages and sub bids arrive in any format. Your number is priced off your cost catalog and current supplier pricing. Every sub bid is leveled to the same scope. Quotes are chased until answered, and the recommended number is marked for your team to call.
Morgan · Quotes
RFQ-77 · 4 sub bids
Cornerstone Concrete
Recommended
Ridgeline Forming
Summit Structural
Delta Concrete
Scope gap · 2 items
Recommended bid highlighted for review
AI agents that work on top of the project and accounting systems you already run and execute your back office end to end, job by job.
A pay app checked complete, an invoice line flagged, a rebar delivery slipping. Every requirement checked before you press submit.
DanielCollections9m agoPA-011 for Harbor View is complete and inside the billing window. Waivers in from all six subs · certificate valid · SOV ties to the contract · I'd submit it today.
Pay app complete · billing window closes Aug 12
Every GC requirement is met: waivers current, certificate valid, SOV math tied to the contract. Submitting today keeps the draw in this month's cycle.
Supporting evidence
Checked against the GC's own list
The agents run on top of the systems you already have.
No rip-and-replace.
+ Any core system
You see it running on your own data within four weeks. One job first. Once it is doing the work, we add the next.
No migration, and no new screen for your team. Blocks reads and writes in the project and accounting systems you already run, Procore and Sage included. The work moves. The tools stay.
All of it. Track and review every action an agent takes, give feedback, redirect priorities. You decide which steps follow a fixed rule and which are left to judgment. You direct, they execute.
We sit with your teams and learn your processes. Each agent gets the context and access it needs, so from day one it knows your jobs, your cost codes and each GC's requirements. Judgment stays with your team.
You teach it, like a new employee, and it improves. Every action is logged: the document it read, the rule applied. Your team sees and corrects it the same day. Our experts are with you all the way.
It happens less, because the application goes out complete. When one comes back, Daniel reads the reason, gathers what is missing and has the resubmission ready that day, inside the billing window.
We do. A named team builds it, watches it and improves it with you, so your team stays on the exceptions and the decisions. The platform is there when you want to build something new.
Work with us
Dedicated ops support
A hands-on partner who maps your processes and gets you to deployment.
Customized system architecture
We design the exact system around your most ambitious workflows.
End-to-end implementation
From setup to go-live, we handle every step of the build.
Enterprise-grade protection is built into every layer, so your data stays where it belongs.
Role-based permissions & SSO
Enterprise SSO and 2FA with granular, role-based access control for every team member.
Per-agent guardrails
Set strict operational boundaries for every agent. Define exactly what data they can access and which actions require human approval.
Budget & Spend management
Maintain complete financial control with per-agent budget limits and real-time spend monitoring across your entire AI workforce.
Full version control
Complete version history on every agent and workflow. Track every change and roll back instantly if something behaves unexpectedly.
SOC 2 Type II
Independently audited and certified compliant. Your data stays protected, meeting the highest regulatory standards.
API access & Multi-tenancy
Secure, isolated environments with full API access, ensuring your data never crosses boundaries and integrates safely with your stack.
